Shoe String Living

Having a Creative and Fun Frugal Life

Home Office Organization, Part 2 February 20, 2010

Filed under: Home Decor,Home Office,Organizing — trntm @ 3:17 am

I mentioned earlier that I was given the opportunity to help a friend convert a bedroom into an office. The first thing I asked was for her to list what she wanted the space to do for her.  

  • Store equipment for her business
  • Have a space so she can handle administrative issues regarding the business
  • Store marketing supplies for business
  • Have a space where she can chat with a coach if necessary
  • Have a space for her to do scrapbook
  • Hold files for the business
  • Have a space to plan and do children’s ministry work for church

She had some goals of what the finished space would enable her to do, so I used those goals as well when I was designing.  

  • Hire a marketing intern to take charge of the marketing for the company.
  • Have a system where coaches can get their own supplies.

The room has a large set of hanging rods as a makeshift closet, two large windows and a set of bi-fold doors.  

To help me with the design, I broke the office into zones.  

  • Scrapbook Zone: Storage of scrapbook supplies, room to scrapbook with another person
  • Equipment Warehouse: Storage of equipment for her company. Organized so coaches can retrieve items and put them back without her moving from her desk.
  • Administrative Office: Space to manage the company. Room for a laptop, calendar, active files.
  • File Storage: Storage for company files and marketing materials.
  • Conversation Area: Space to chat with coaches or take a break.

I was able to come up with three designs fairly quickly.  

Option 1  

  

Option 1 puts the Administrative Office Zone in the middle of the room. File cabinets can sit underneath the desk for immediate files and payroll. An armoire is between the windows. This armoire would hold scrapbook supplies.  On the other side of the room the table can be used for those big scrapbook projects, or children’s ministry. There’s a seating area by the door for talks with clients and coaches. The chairs work double duty at the scrapbook table.  A bookcase near the door will hold marketing supplies so the future marketing intern will be able to access things easily. The bookcase will also hold long-term files, like tax records, in plastic containers. The closet in the back would serve as the warehouse for company. Shelves would be added to hold plastic containers and bags will be hung from the rod.  The closet will be hidden with a tension rod with blue fabric. Coaches would then be able to get supplies without assistance. Coaches would also be able to use the nearby scrapbook table to gather their materials before leaving.  

Option 2  

  

Option 2 keeps the Administrative Office Zone in the middle of the room. Again, file cabinets can sit underneath the desk for immediate files and payroll. An armoire is between the windows. This armoire would hold scrapbook supplies.  Next to the armoire is a table to be used for those big scrapbook projects, or children’s ministry. There’s a seating area by the door for talks with clients and coaches. The chairs again work double duty at the scrapbook table.  A bookcase on the other side of the room will hold marketing supplies so the future marketing intern will be able to access things easily. The bookcase will also hold long-term files, like tax records, in plastic containers. Again, the closet in the back would serve as the warehouse for company. Shelves would be added to hold plastic containers and bags will be hung from the rod.  The closet will be hidden with a tension rod with blue fabric. Coaches would then be able to get supplies without assistance.  

Option 3  

  

Option 3 moves the Administrative Office Zone to the corner by the door. Again, file cabinets can sit underneath the desk for immediate files and payroll. The walls can then be used for bulletin boards and dry erase boards and be within reach. Printer, fax, etc are also near this desk area. The scrapbook area is bewteen the windows with the armoire on the other side of the table. The seating area is shared with the scrapbook table, so no need to move chairs back and forth for those talks with clients and coaches.   A bookcase by the door will hold marketing supplies so the future marketing intern will be able to access things easily. The bookcase will also hold long-term files, like tax records, in plastic containers. Again, the closet in the back would serve as the warehouse for company. Shelves would be added to hold plastic containers and bags will be hung from the rod.  The closet will be hidden with a tension rod with blue fabric. Coaches would then be able to get supplies without assistance and be able to use the nearby scrapbook table to gather their materials.  

She has all three options, so we’ll see which one-if any-she picks.  

Additional Organizational Ideas   

  • Year at a Glance Display

    Since she is going to be dealing with several projects that will span several months (children’s ministry camps, trainings for the company, company camps, class schedules, etc ), she will probably need a way to see her progress on all these projects and make plans across several months. On a blank wall, there can be a display of large laminated calendars (one for each month) so that she can make notes on her progress and plans and be able to see them at a glance. If done with scrapbook paper, then it can also be an art display. Scribble on Everything actually has a set of wall decals for this purpose.
  • Warehouse System
    Once all the company’s equipment is inventoried, labeled and put away, she can place a clipboard hanging by the “warehouse” so coaches can sign equipment in and out. This process will free up more time for her, such that a coach can come to the office, she can continue to work on something else and they can serve themselves. The good thing is that the coaches will also be able to put objects back themselves since everything is labeled and organized.
  • More Space
    With everything cleared and stored out-of-the-way, she could potentially use the office to hold trainings with the coaches and staff meetings as well. For classes, push the furniture against the wall temporarily, for staff meetings, simply pull in more seating which can be in the form of storage ottomans, that way they serve double duty.
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